Use case
Vendor management
Vendors at Indian factories show up with paper invoices, bills, and PO numbers. Aagman recognises them, notifies the right purchase officer, and prints a vendor pass — without a receptionist in the loop.
The problem
Why this is broken today.
Vendor check-in is messy: paper bills, missed phone calls to the stores manager, lost passes, and vendors waiting at reception for 20 minutes.
How Aagman solves it
What changes at reception.
Aagman has a vendor mode that asks for GST/PAN, PO number, and material category. It pages the right host and prints a vendor pass.
The flow
From walk-in to logged exit.
- 1Vendor selects 'Vendor / supplier' on the kiosk.
- 2Aagman captures GST/PAN and PO number via OCR or keyboard.
- 3Vendor selects the material category and the host (purchase or stores).
- 4Aagman pings the host on WhatsApp with the vendor's photo and PO number.
- 5Aagman prints a vendor pass with a colour code matching the material category.
- 6Vendor proceeds to the assigned bay or stores; logs are timestamped.
Outcomes
What changes after Aagman is live.
1 min
average vendor check-in
Live
WhatsApp host alert
Coloured
vendor passes by category
Common questions
Can vendors pre-register before they arrive?
Yes. Purchase teams can send a vendor a one-time pre-registration QR. The vendor scans at the kiosk and skips form entry.
What if the host is unavailable?
Aagman escalates to a backup host (configurable) and notifies reception that the vendor is waiting.
Other things Aagman does
Explore the other workflows.
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